logisticaHQ for Pharmaceutical Distribution
End-to-end DSCSA compliance, serialization, cold chain temperature monitoring, and quarantine workflows for pharmaceutical wholesalers and distributors.
Full DSCSA Compliance, Captured at the Scan
The Drug Supply Chain Security Act requires tracking prescription drugs through the supply chain with serialized product identifiers. logisticaHQ captures that data the moment a case is scanned at receiving and keeps generating the paperwork automatically from there, so compliance is a byproduct of normal warehouse work instead of a separate project.
- GS1 Serialization Capture — Scan GTIN, serial number, lot, and expiry at the each-level as product is received
- Automatic TI/TH/TS Generation — Transaction information, history, and statement documents generated for every movement, not typed up after the fact
- Suspect Product Verification — Built-in NMVS/FDA verification workflow for investigating suspect or illegitimate product
- Saleable Returns Verification — Returns are checked against their original serialization before they're eligible to go back into stock
24/7 Temperature Monitoring, Zone by Zone
Temperature-sensitive products don't forgive a gap in monitoring. logisticaHQ integrates with IoT environmental sensors so every refrigerated, frozen, or ambient zone is watched continuously, and an excursion triggers an alert and a quarantine hold before it becomes a recall.
- Real-Time Sensor Integration — Continuous temperature and humidity readings tied to specific storage zones
- Zone-Based Thresholds — Configure different limits for refrigerated, frozen, and ambient storage
- Automatic Excursion Handling — Instant alerts and automatic quarantine when a threshold is exceeded, with investigation tracking
- FDA-Ready Temperature Logs — Every reading timestamped and retained for regulatory audits
FEFO Picking That Never Ships an Expired Lot
First-Expired-First-Out sounds simple until it has to hold under real warehouse pressure. logisticaHQ enforces it at the pick, tracks every lot forward and backward for recalls, and moves expired stock to quarantine on its own so an expiring lot is a report you act on, not a shipment you have to explain.
- Lot-Level Traceability — Every transaction captured by lot for complete forward and backward traceability
- FEFO Picking Logic — Pickers are directed to the oldest expiry first, automatically
- Configurable Expiry Alerts & Auto-Quarantine — Get flagged at 90/60/30 days out, and expired stock is quarantined automatically
- One-Click Recall Reporting — Instantly see every customer who received an affected lot, when, and how much
- Packsize & Decimal Quantity Tracking — Lot and expiry carry through unit, pack, case, and pallet conversions, including weight-based product tracked by kilogram or liter
Rosa's Shift · Episode 3
The Friday recall
On a Friday at 4:55 a supplier calls: one lot has to come back. Rosa types the lot number and sees which customers it was picked for, what is still on hand and where, and the purchase order it came in on.
Watch all Rosa's Shift episodesQuarantine Enforced by the System, Not the Honor System
Suspect product, temperature excursions, damage, returns, quality holds — whatever the reason, quarantined inventory is blocked from picking and shipping automatically, with a clear path to disposition.
Reason-Coded Segregation
Every quarantine is tagged with why — suspect/illegitimate, temperature excursion, damage, customer return, or quality hold — and physically segregated with location-based access controls.
Investigation Workflow
Investigation tasks come with an assigned owner and a due date, so a quarantined item never just sits there waiting for someone to notice it.
Disposition & Audit Trail
Return to stock, destroy, or return to manufacturer — every disposition, and everyone who touched the item along the way, is recorded permanently for FDA review.
Also Distributing Surgical Trays or Implant Kits?
A lot of distributors who move pharmaceuticals also consign medical trays to hospital operating rooms — and a tray isn't a normal order. One tray is full of implants, screws, and instruments: over a hundred lot- and expiry-tracked pieces that a surgery can consume, plus an instrument set that only needs to be checked for presence. logisticaHQ tracks the whole loop by tray number, on the scanner.
- One-Scan Dispatch — The whole tray ships to the hospital as a single unit on one scan
- Count-by-Exception Return — Your team declares only what surgery used; everything else is received back onto the tray automatically with the lot, expiry, and serial it went out with
- FEFO Lot & Expiry Attribution — Consumption is attributed to the earliest expiry that was dispatched, so the lot billed is always the one that actually left the building
- Instruments Checked, Never Billed — Instrument lines are flagged on the tray's own bill of materials, verified for presence, and never reach the consumption document
- Consumption Document to Your ERP — A numbered document with quantity, lot, expiry, and serial per line goes to your ERP to price; logisticaHQ never stores prices on this flow
Who Uses logisticaHQ Pharmaceutical?
Trusted by distributors moving regulated, temperature-sensitive, and consigned medical inventory.
Pharmaceutical Wholesalers
Distributors serving pharmacies, hospitals, and healthcare facilities that need DSCSA compliance, serialization, and lot tracking out of the box.
Specialty & Cold-Chain Distributors
High-value, temperature-sensitive product lines that need real cold chain monitoring and serialization, not a spreadsheet and a prayer.
3PL Pharmaceutical Logistics
Third-party logistics providers serving pharma clients who need multi-tenant isolation alongside full DSCSA compliance.
Surgical & Implant Distributors
Distributors consigning implant and instrument trays to hospital operating rooms, where billing depends on what surgery used and traceability depends on the lot that went out.
Pharmaceutical WMS FAQ
Does logisticaHQ provide full DSCSA compliance?
Yes. logisticaHQ captures GTIN, serial number, lot, and expiry at receiving, generates transaction information and transaction statement documents automatically, and provides a verification workflow for suspect or illegitimate product investigations. Saleable returns are verified against their original serialization before they go back into stock, and every transaction is kept in an immutable audit trail for FDA review.
How does the temperature monitoring work?
logisticaHQ integrates with IoT environmental sensors to monitor temperature and humidity by storage zone around the clock. When a zone drifts outside its configured threshold, the system fires an alert and can automatically quarantine the affected lots pending investigation, and every reading is logged with a timestamp for regulatory audits.
Does logisticaHQ enforce FEFO picking?
Yes. Pickers are directed to the lot with the earliest expiration date first. You can configure expiry alerts at whatever intervals you need (90/60/30 days, for example), and products that reach expiration are moved to quarantine automatically so they can never ship by accident.
How does quarantine management work?
Quarantined inventory is blocked from picking and shipping by the system itself, not by a sign on a shelf. Every quarantine is tagged with a reason code, routed into an investigation workflow with an assigned owner and due date, and closed out with a disposition — return to stock, destroy, or return to manufacturer — that's recorded permanently in the audit trail.
Does logisticaHQ handle anything beyond pharmaceuticals, like surgical trays or implant kits?
Yes. Many of the same distributors also consign surgical trays and implant kits to hospitals. logisticaHQ tracks each tray as its own barcoded box with its own bill of materials, dispatches it on a single scan, and counts it back by exception on return, so your team declares only what a surgery used and everything else is received back onto the tray automatically with the lot, expiry, and serial it was dispatched with.